Terms of service

1. Acceptance of terms

By accessing the AUTONOMOUS website, registering for the event, or purchasing any ticket, sponsorship or participation package, you agree to be bound by these terms and conditions. These terms apply to all attendees, speakers, sponsors, exhibitors, media representatives and any other participants.

Frontier Media reserves the right to update these terms at any time. Continued use of our website or services following any changes constitutes acceptance of the revised terms. We encourage you to review this page periodically.

2. The event

AUTONOMOUS is a one day commercial conference for the robotics and physical AI industry, produced by Frontier Media, Inc. The inaugural edition took place on Thursday 16 July 2026 at The Midway, 900 Marin Street, San Francisco, CA 94124. Dates, venue and running order for each subsequent edition are published on this website ahead of registration opening.

Each edition runs across two stages, with registration and a networking breakfast before the main programme and a networking reception after it. The published programme for the current edition is on the agenda page.

Frontier Media reserves the right to make changes to the event programme, speakers, format or venue where necessary. Material changes will be communicated to registered attendees as soon as reasonably practicable.

3. Registration and tickets

3.1 Ticket types

AUTONOMOUS operates a single day pass model. All passes grant full day access to both stages, all four content tracks, the structured networking lunch, the sponsor demo floor and the evening reception. Ticket types and pricing for each edition are published on this website ahead of registration opening.

3.2 Registration requirements

To register, you must provide accurate and complete information. AUTONOMOUS is designed for professionals in the robotics and physical AI ecosystem. Frontier Media reserves the right to decline or cancel registrations that do not meet the event's professional profile, with a full refund issued in such cases. Admission is restricted to individuals aged 18 and above.

Startup and student passes are subject to eligibility verification. Frontier Media reserves the right to deny entry or require a ticket upgrade where eligibility cannot be confirmed at the time of registration or check in.

3.3 Ticket transfers

Tickets may be transferred to another named individual once, with prior written notice to Frontier Media. The transfer must be requested no later than 14 days before the event. Transferred tickets may not be resold for commercial gain.

4. Payment, refunds and cancellations

4.1 Payment

All payments are processed securely through our authorised payment platform. Prices are listed in US dollars. Frontier Media does not store payment card details.

4.2 Refund policy

The following refund schedule applies to all purchases, including tickets, sponsorship packages and any add ons:

• 90 or more days before the event: 100% refund, less processing fees
• 60 to 89 days before the event: 50% refund, less processing fees
• Fewer than 60 days before the event: non refundable

This policy applies without exception regardless of circumstances, including scheduling conflicts, speaker changes or programme adjustments that do not constitute a material change to the event.

4.3 Event cancellation or rescheduling

If AUTONOMOUS is cancelled or rescheduled by Frontier Media due to circumstances within our control, registered attendees will receive a full refund or the option to transfer their registration to the rescheduled date. If the event is affected by circumstances beyond our control, see section 11, refunds will be assessed case by case.

5. Sponsorships and exhibitors

5.1 Sponsor packages

Sponsorship packages are governed by a separate sponsorship agreement between the sponsor and Frontier Media. These terms apply in addition to and alongside any sponsorship agreement.

5.2 Booth and demo space

Sponsor booth and demo space is assigned solely to the contracting company. Sharing of booth space, co branding with non sponsoring entities, or display of third party logos within assigned sponsor areas is not permitted without prior written approval from Frontier Media.

5.3 Speaker participation via sponsorship

Speaker slots included as part of a sponsorship package are subject to review and approval by Frontier Media. Approval is not automatic. Frontier Media retains sole discretion over programming decisions to maintain content quality for attendees. If an approved speaker is unable to participate, any proposed substitute must receive prior written approval from Frontier Media. If no acceptable substitute is identified, Frontier Media will assign the most appropriate replacement at its discretion.

6. Speaker participation

All speaker applications and nominations are subject to review and approval by Frontier Media. Participation as a speaker does not confer any right to editorial control over session format, moderation or programming decisions.

Speakers agree to:

• Provide accurate biographical information and session descriptions
• Participate in pre event briefings with assigned moderators where requested
• Deliver content appropriate for a senior professional audience
• Consent to recording of their session for distribution through the AUTONOMOUS content platform and sponsor media packages

Frontier Media reserves the right to reschedule or remove speakers from the programme where content does not meet the standards of the event.

7. Media and recording

AUTONOMOUS invests in professional media production as a core component of the event. By attending, registering or participating in AUTONOMOUS in any capacity, you acknowledge and agree that:

• The event will be professionally photographed and filmed across both stages, the sponsor demo floor and general event spaces
• Frontier Media may capture, reproduce, publish and distribute audio, video and photographic content from the event for promotional, archival and commercial purposes across digital and physical media
• This includes content captured by attendees, media representatives, sponsors and other third parties within the event venue
• Post event highlight reels and session recordings will be produced and distributed to sponsors and speakers, and made available through the AUTONOMOUS content platform

If you do not wish to appear in event media, please notify us in writing at least 14 days before the event at hello@autonomousfuture.co. We will make reasonable efforts to accommodate your request, though this cannot be guaranteed in a live event environment.

Press credentials are offered to select journalists covering robotics and physical AI. Credentialed press agree to Frontier Media's press guidelines, provided at accreditation. Applications are made on the media pass page.

8. Attendee conduct

AUTONOMOUS is a professional event. All attendees, speakers, sponsors and staff are expected to conduct themselves in a respectful, professional manner throughout the event, including the evening reception and any affiliated side events.

The following conduct is not permitted:

• Harassment, intimidation or discriminatory behaviour of any kind
• Disruption of sessions, networking activities or event operations
• Unauthorised solicitation, canvassing or distribution of materials
• Recording of sessions without prior authorisation from Frontier Media
• Any behaviour that creates an unsafe or unwelcoming environment for other participants

Frontier Media reserves the right to remove any individual from the event without refund for violations of this code of conduct. Decisions made under this provision are final. Concerns can be raised at any time with event staff or at hello@autonomousfuture.co.

9. Intellectual property

All content, branding, trademarks, session materials and media produced by or for AUTONOMOUS and Frontier Media are the intellectual property of Frontier Media or its licensors. You may not reproduce, distribute or commercially exploit any such content without prior written consent.

Speakers retain ownership of their own presentation materials. By participating, speakers grant Frontier Media a non exclusive licence to record, reproduce and distribute their session content through the AUTONOMOUS platform and in sponsor media packages.

Sponsors retain ownership of their own brand assets and any content they bring to the event. Frontier Media is granted a limited licence to use sponsor logos and brand materials solely for event related promotional purposes.

10. Privacy

Frontier Media collects personal information in connection with event registration, communications and participation. Our privacy policy explains what we collect, how we use and share it, and the choices you have.

Your personal information is used to:

• Process your registration and payments
• Communicate event logistics, programme updates and relevant announcements
• Produce and distribute event media in accordance with section 7

We do not sell personal information. Sponsors receive a summary of who attended, not a list of attendees. A sponsor receives your contact details only if you ask us to introduce you, as the privacy policy explains.

For questions about your data, or to exercise your privacy rights, contact us at hello@autonomousfuture.co.

11. Force majeure

Frontier Media is not liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond our reasonable control, including but not limited to natural disasters, pandemics or public health emergencies, acts of government, civil unrest, strikes or critical infrastructure failures.

In the event of a force majeure situation, Frontier Media will communicate with registered attendees and sponsors as quickly as possible and will work in good faith to find appropriate remedies, which may include rescheduling or alternative arrangements.

12. Limitation of liability

To the fullest extent permitted by law, Frontier Media and its affiliates, directors, employees and partners are not liable for any indirect, incidental, consequential or special damages arising from your participation in AUTONOMOUS or use of our website and services.

Our total liability to any individual in connection with AUTONOMOUS is limited to the amount paid by that individual for their ticket or package.

Nothing in these terms limits liability for gross negligence, wilful misconduct, or any liability that cannot be excluded under applicable law.

13. Indemnification

You agree to indemnify and hold harmless Frontier Media, its affiliates, employees and partners from any claims, losses, damages or expenses, including reasonable legal fees, arising from your participation in AUTONOMOUS, your breach of these terms, or your violation of any applicable law or third party rights.

14. Governing law

These terms are governed by the laws of the State of California, United States, without regard to its conflict of law provisions. Any disputes arising under these terms shall be resolved in the courts of San Francisco County, California, and you consent to the exclusive jurisdiction of those courts.

15. Contact

For any questions or concerns relating to these terms, contact us at hello@autonomousfuture.co.

Frontier Media, Inc.
2140 S Dupont Hwy, Camden, DE 19934, United States